12 Technology Tools Helping Schools Protect Property

Educational entities increasingly use technology to identify risks earlier, operate more efficiently, and reduce the likelihood of costly losses. From monitoring building systems to tracking equipment and detecting water leaks, these tools help staff make informed decisions and respond quickly when issues arise. Here are 12 technologies that schools are using to support risk management efforts across their campuses.

1. Connected Fire Alarm Monitoring

Network-connected fire alarm and suppression systems provide real-time status updates and automated notifications when issues are detected. Facility teams can quickly identify device malfunctions, supervisory alerts, or alarm activations.

2. Environmental Sensors

Wireless sensors can monitor temperature, humidity, air quality, and other environmental conditions throughout a facility. Alerts allow staff to respond quickly to conditions that could affect occupant comfort, equipment performance, or building materials.

Did you Know?

State law requires carbon monoxide monitoring on boilers and hot water heaters?

3. Cleaning Robots

Waco ISD uses robots to deep-clean schools at night, making it easier for these devices to do their work without disrupting education or operations. The robots have proven helpful in controlling the spread of illness such as flu.

4. Drone Inspections

Some districts use drones to inspect roofs, storm damage, athletic facilities, and other hard-to-reach areas. These inspections can help identify maintenance issues and reduce the need for staff to access potentially hazardous locations.

Pro Tip

Be aware of regulatory requirements and any coverage implications from operating drones within your organization. Damage resulting from drone operation or liability claim expenses may not be covered.

5. Freeze Protection Sensors

Wireless temperature sensors installed in mechanical rooms, attics, and vulnerable areas can provide alerts when temperatures approach freezing. Combined with building automation systems, these sensors can help schools respond before pipes burst or equipment is damaged.

6. GPS Asset Tags

School districts and facilities departments use GPS-based asset tracking to prevent theft and keep track of portable equipment. Examples include utility trailers, grounds maintenance equipment, and golf carts. The technology allows staff to see asset locations, receive alerts when equipment leaves designated areas, and maintain inventories.

7. Infrared Cameras

Hand-held infrared cameras detect electrical hotspots, making them valuable for identifying overheating electrical components before they fail. Infrared cameras can help identify issues such as overloaded circuits, overheating motors, and unbalanced electrical loads. Members of the Fund’s property program can request infrared camera surveys from their risk solutions consultant.

8. IOT Leak Detection

IoT (Internet of Things) leak detection systems have become increasingly common in facilities management and utility management. These devices detect leaks, abnormal water flow, or moisture and automatically notify maintenance personnel before significant damage occurs.

9. Predictive Maintenance Software

Predictive maintenance platforms collect data from equipment such as boilers, chillers, pumps, and generators to identify performance changes that may signal an impending failure. Addressing issues early can reduce downtime, improve reliability, and extend equipment life. Capital planning and budgeting for big-ticket investments can leverage this data to minimize business interruption during critical parts of the school year.

10. Refrigeration Monitoring Technology

Smart refrigeration monitoring systems use sensors to continuously track freezer and refrigerator temperatures and automatically alert staff when temperatures move outside safe ranges. Notifications can be sent by text, email, or mobile app. The technology can not only prevent food loss but also reduce energy costs.

11. Remote HVAC

Centralized building automation systems allow facility teams to remotely monitor and adjust HVAC equipment across campuses. Before a hard freeze, these systems can start heating equipment early, raise building temperatures, and help protect pipes, equipment, and occupied spaces from cold-weather damage.

12. Smart Irrigation Systems

Weather-connected irrigation systems automatically adjust watering schedules based on rainfall, soil moisture, and forecast conditions. These systems can reduce water waste, lower utility costs, and help prevent oversaturated grounds that may contribute to slip hazards or property damage.

Technology as a Complement

Technology is becoming an important part of modern risk management, helping schools identify hazards, prevent losses, and operate more efficiently. While every organization's needs are different, many of these tools can complement existing maintenance and safety programs. By evaluating emerging technologies and adopting solutions that fit their operations, Fund members can take a more proactive approach to protecting their people, property, and resources.