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The Smart Way to Protect School Property During Extended Breaks


Roof leaks, loose electrical outlets, and other minor maintenance issues are more likely to escape notice when facilities are unoccupied  for long periods. Left unaddressed, they can mushroom into major repairs or replacements. The risk of theft and vandalism also grows in the absence of watchful employees and students.

Follow these tips to help ensure your administrative offices, campuses, and other facilities are in good condition and ready to welcome staff and students back from extended breaks, such as summer or holiday break.

Lay the groundwork

Each year in December, the Fund recommends members shore up their facilities before closing for the holidays. Some of those to do’s are just as relevant during extended breaks.

Stay on top of equipment maintenance

Defective boilers, fire sprinklers, smoke detectors, fuel tanks, and other equipment can cause accidents that harm people and property. Stay on top of routine inspections and preventative maintenance during extended breaks. If your organization is a Fund member with Property coverage, take advantage of boiler inspections at no additional cost.    

Let the air conditioner run 

Mold thrives in heat and humidity. Make your facilities less hospitable by setting the air conditioning to 85 degrees or lower. You can also reduce the risk of mold in schools by controlling indoor moisture. For example, give freshly shampooed carpet a chance to dry before closing  doors and windows.

Eliminate hazards

Take time to address hazards such as debris, broken stairs, and chemical containers that could injure staff, emergency personnel, contractors, and visitors.

Pro tip: Facilities that meet the definition of "Vacant Buildings " are subject to coverage exclusions. See page five of your Fund coverage agreement for details. 

Make security a priority

Consider these strategies to beef up on-site security and reduce the risk of theft and vandalism.

Keep security devices in service

That includes emergency lighting, intruder detection systems, and security cameras. Tell your alarm company about empty facilities, and give them your emergency contact information.    

Maintain doors

Check facility doors, making sure they're fire code-compliant, in good condition, and that their components, including locks, work as they should.

Protect valuables

Store your computers, career and technology program equipment, and other valuables in secured areas, and elevate it to protect against flooding. Valuables include employee and student personally identifiable information (PII).

A strong cybersecurity program protects digital PII, but don’t forget to lock HR offices, special education offices, and other areas that house hard-copy employee and student records.

Consider security guards

You could contract with a vendor to provide 24/7 security or to visit the property at random times during the week.

Maintain a presence

When you go on a long vacation, do you set your lights on a timer and ask your neighbors to keep an eye on the place? You can apply those same strategies to protect temporarily unoccupied property.

Enlist the community

Local law enforcement, first responders, and even neighbors have a vested interest in helping prevent damage, theft, and vandalism. Make sure they know how to contact you if there is an emergency or if they see suspicious activity.

Inspect the property regularly

Choose different days and times to walk school property. Check for weather-related damage, minor maintenance issues you can address, and evidence of tampering.

Install motion or timed lighting

Not only does lighting deter crime, but it also discourages animals from taking up residence in your facilities.

Keep up with landscaping

Trimming trees, lawns, and shrubs is about more than keeping up appearances. Closely cropped landscaping also gives criminals fewer places to hide.

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Fund members as well as health care providers, auto body shops, roofing contractors, cybersecurity companies, and other third parties can contact our Member Service Advisors for information about claims.

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