Winter Weather is on the Way

by  Gary Boydstun

As cold weather approaches, it is time to think about Christmas break and frozen pipes. As a cost saving measure, a number of districts turn down the heat in the buildings not used during the break. While this produces some energy cost savings, it may be more costly in the long run. If a pipe freezes and then breaks, most members of the Fund have anywhere from $1,000 to $100,000 deductibles for coverage on these types of claims not to speak of the hassle and employee labor hours that occur.

Older buildings (circa 1940-1960) usually have plumbing in or near outside block walls. As a result, these buildings require more heat to prevent those pipes from freezing. Such buildings require a temperature of at least 65 degrees, and higher if the weather forecast is predicting a hard freeze.

More recent construction runs plumbing through the slab and interior walls. This type of construction does not require quite as much heat to prevent freezing. Temperatures in this type of building can brave dips as low as 58 to 60 degrees.

Freeze losses are expensive and disruptive to school operations. With some planning, the chances of this happening to your district can be minimized. Things to consider include:

1. Inspect your heating systems to ensure proper operation.
2. Install or repair insulation.
3. Assign individuals to monitor weather conditions and school facilities during non-school hours.
4. Prepare a plan for weather related emergencies.
5. Ask about emergency contacts for restoration services and equipment rental, such as water extraction equipment, fans, and dehumidifiers.
6. Put together a list of district personnel who are willing to be called at any hour in case of an emergency.
7. Ask principals and PTAs to submit a list of parents who will volunteer to help in emergency.
8. Consult your local fire department for help with disaster planning.
9. Contact you property insurer for its 24 hour emergency claim reporting number.

Despite all the best efforts, freeze losses occur. When they do, your reaction can be very important in limiting the damage. Review the checklist below. 

1. It is most important, to shut the water off.
2. Begin getting the water out of the building with mops, wet vacuums, or whatever is available.
3. Take whatever measures are necessary to protect the property from further damage. Save all receipts if you must rent equipment or hire outside services.
4. Finally, call your property insurer and report the claim immediately. Most carriers have adjusters available for emergencies and specialists available to minimize the damages to ensure the least amount of disruption.

With some conscious efforts and forethought, freeze losses can be avoided or at least minimized. If a storm should cause damage, initiate your emergency plan and do your best. We cannot change the weather, but we can be prepared to live with it. Have a safe and happy holiday season.